HOH's plans and protocols
Stay tuned to this page for our latest information, news, and updates regarding COVID-19.
For the most accurate and timely information on the virus, please rely on updates posted to:
Essential Worker Camp
Small Group Competitive Teams / Limited Training
Full Online Class Programming (Rec & Team)
5% – 10% of Space Capacity
Limited Summer Camp Open
Mid Size Group Competitive Tms / Expand Training
Full Rec Online Class Programming (Summer Sch)
Combined Group Online Team Programming
15% – 20% Space Capacity
Limited Online Class Programming
In-person Rec Classes Open (est. Sept 2020)
Team Full Training Hours
25% – 40% Space Capacity
Facility COVID-19 Social Distancing Protocol
Prior to workout/camp/class
- It is imperative that any coaches/athletes that exhibit a fever, or any flu like symptoms, remain at home until the respective symptoms have subsided.
- If any participants/employees test positive for COVID-19 all in-facility employees and students must enact a 14 day quarantine from the facility (preferably at home).
- Facility use scheduling should ensure that, in our facilities:
- Large Main Gym: There are no more than four groups of 6 students in each half of the facility, and not more than 48 total students in the facility at any time.
- Preschool Gym: There are no more than two groups of 6 students in the facility, and not more than 12 total students in the facility at any time.
- Protective masks must be worn upon entering and exiting the facility.
- Immediately wash hands upon entering the facility.
- Verify that there are filled spray bottles of Simple Green disinfectant, disinfecting wipes, towels, and disposable gloves in preparation for instruction.
- Organize equipment/accessories and set up circuits/drills to start the training.
- Prop open the entrance door 5 minutes prior to the start of training; Boys team members enter through the front door and Girls team members enter through the kitchen door. Ensure that all participants are wearing masks upon entry, and that they immediately wash their hands.
- Participants should place their belongings at least 6 feet apart from one another.
- There will be no spotting or physical contact by the coach toward any athletes at any time. Coaches must maintain at least a 6 foot space between themselves and any other persons.
- Partner spotting, high fives or hugs are prohibited between all athletes and coaches.
- Students should move their own mats whenever possible. If assistance is needed when retrieving mats or equipment from other athletes or coaches, a distance of 6 ft should be maintained. If six feet of distance cannot be maintained, persons moving equipment must wear a mask.
- Sharing water bottles, training accessories and spitting on grips is prohibited.
- When possible, athletes should wear socks, or slides to the apparatus to wear between turns to reduce the frequency of bare feet in contact with surfaces.
- Each athlete should bring with them their own chalk (gym provided), chalk container, syrup, spray bottle, etc. It is also recommended that athletes bring personal hand sanitizer, sanitizing wipes, disposable gloves, etc. as they will be expected to aid in the disinfection process.
- Coaches must stay mindful of keeping all athletes at least 6 feet apart one another at all times.
- Athletes should wash hands or use hand sanitizers between event rotations.
- Equipment must be disinfected prior to use by the next group of athletes. Athletes should aid in disinfecting equipment prior to rotating to a different apparatus.
- At the conclusion of each rotation on an apparatus, all athletes must wash their hands.
- All accessories used (weights, med balls, jump ropes, etc.) must be immediately cleaned with a sanitizing wipe after use.
- Apparatus use and side stations will be limited to one athlete per piece of equipment at one time.
- The athlete’s belongings at the apparatus (chalk, slides, etc.) must be directly adjacent to the equipment being used and must be at least 6 feet away from any other athlete or their belongings.
- Upon the conclusion of the rotation the athlete should wipe down the equipment with a sanitizing wipe; including, but not restricted to, the spin locks and pins, uprights, bar, other parts of the apparatus that were touched. The coach should use a spray bottle with Simple Green disinfecting solution to mist the base mats, auxiliary mats, beams, and any accessory shapes/mats used. The disinfecting solution sprayed does not need to be wiped clean; rather, it should dry on its own. Surfaces that have been sprayed with a mist usually take approximately 5 minutes to dry. This should be taken into consideration when planning the logistics of the training session.
- The competition floor carpet can be misted with the spray bottle of Simple Green solution. Athletes that use the floor must have their own dedicated strip. When an athlete has finished training on their respective strip of floor, that area can be immediately misted with the spray bottle of Simple Green solution. Staggering the use of floor strips (so that a strip can be sprayed while another is being used) is recommended.
At the conclusion of the workout/camp/class
- All athletes should retrieve all of their belongings and place them into their bags.
- Athletes must wipe down areas they have placed belongings prior to leaving.
- All athletes must wash their hands prior to exiting the facility.
- A protective mask must be worn upon exiting the facility.
- Athletes must be prepared to exit the facility no later than 5 minutes prior to the end of their training session.
- The respective exits will be propped open during the last five minutes of the training session to reduce the contact of surfaces.
- All training surfaces must be disinfected prior to any subsequent training blocks/training sessions.
CAMP PROTOCOLS during COVID-19
- If a student or family member of a student has experienced symptoms related to illness, fever, or COVID-19 within 14 days, the student should remain home and not enter the gym facility.
- There will be no physical contact between students or coaches upon entering space. High fives, hugs, spotting, etc. is prohibited.
- An additional waiver is required for camp.
- Students will be signed in by a parent or guardian at the sign in table outside of the front door to the gym.
- Parents or guardians will be asked a series of health related questions to ensure limited exposure.
- When signing in, parents will be asked to practice social distancing.
- Staff will receive students at the door with a mask and gloves on and walk the students inside.
- Parents / guardians are asked to spend limited time inside the facilities. If the parents or guardians enter the facility, they will be asked to wear a face mask
Lunch & Snack
- Students should bring their own full water bottle from home.
- Students will go outside during their lunch time. The bleachers have been marked in order for each child to stay the recommended six feet apart.
- Students will be given a container with different types of toys to play with each day during lunch and quiet times for their use only. Staff will disinfect all items and place back in each child’s container at the end of each day.
- There will be no sharing of snacks, lunches or toys.
- Campers should bring their own personal spray sunscreen.
- The coaches will lead students through predetermined activities such as gymnastics, arts & crafts, outside play and aged based games. All activities will be modified and designed to follow social distancing and other guidelines provided by the CDC and county.
- Both gyms have been marked with visual cues to help students better understand the distance they should keep from one another.
- All apparatus is thoroughly disinfected after each rotation and then again at the end of each day.
- Students will wash hands after each rotation throughout the day.
- Students will remain in the same group of other students throughout the week and with minimal coaching changes.
- Parents / guardians will sign their student out at the same table as sign in.
- If the parents or guardians enter the facility, they will be asked to wear a face mask.
Previous Letters to the Community
Head Over Heels Athletic Arts Pandemic Preparedness Plan
(rev. June 22, 2020)
Basic Infection Prevention Measures
It is important that we protect our staff and students at this critical time. We are emphasizing the basic infection prevention measures outlined below:
Good hygiene and infection control practices, including:
- HOH promotes frequent and thorough hand washing by providing workers, students, and visitors with several places to wash their hands. If soap and running water are not immediately available, we have an abundance of hand sanitizer bottles spread out throughout both facilities.
- We encourage staff, campers and students to stay home if they are sick.
- HOH encourages respiratory etiquette, including covering coughs and sneezes.
- HOH encourages students and staff to not touch their face, put fingers in mouth or rub eyes throughout the day.
- HOH staff must wear masks when entering and exiting our facilities and when in any public space where activities or foot traffic is conducted. HOH staff must wear masks inside facilities when they are within 6 feet of another individual.
- Students must wear masks during drop off upon entering the facility.
- We provide staff and students tissues and trash receptacles.
- We provide staff and students gloves, masks, hand sanitizer and disinfectant spray (staff only). These items are located in centralized places throughout the facilities.
- We are encouraging telecommuting for administrative work whenever it is feasible.
- HOH has implemented staggered split shifts for employees to increase the physical distance among employees and between employees and others if state and local health authorities recommend the use of social distancing strategies.
- We discourage workers from using other workers’ phones, desks, offices, or other work tools and equipment, when possible.
- HOH has updated our regular housekeeping practices, including routine cleaning and disinfecting of surfaces, equipment, and other elements of the work environment throughout the day. We are using (EPA)-approved disinfectant labels with claims against emerging viral pathogens. Our coaches are disinfecting equipment throughout the day after group transitions. We now have an onsite facility manager during the week to clean, disinfect and restock common areas. We have an overnight janitorial service that vacuums and cleans floors two days a week.
Policies and Procedures for Prompt Identification and Isolation of Sick People
Prompt identification and isolation of potentially infectious individuals is a critical step in protecting staff and students.
- HOH encourages employees to self-monitor for signs and symptoms of COVID-19 if they suspect possible exposure.
- Our policies and procedures for employees or students to report when they test positive for COVID-19 are to:
- Do not come into our facilities and follow the CDC recommendations of self isolation.
- Contact Executive Director Katreece@HOHAthleticArts.com if they have a positive test result.
- Employees who experienced symptoms related to COVID for a period of three or more days may return to work after showing proof of a negative virus test result.
- In the event that a staff or student tests positive for COVID-19, Head Over Heels will send out communication to staff and students who have been in close proximity to an infected person. Head Over Heels will close for 24 hours and conduct a deep cleaning of our facilities.
- If a student is showing signs and/or symptoms of COVID-19, they will be moved to an isolated location away from workers and other students until potentially sick people can be removed from the facility. This area is in an enclosed area outside unless weather does not permit. If the outside area is unavailable, the Executive Director’s office in the main space will be used as an isolation room. The isolated student will have a face mask placed over their face in the isolated location. Only one HOH personnel will be allowed to enter the isolation area. This masked personnel will be checking in on the student until the parent can pick them up.
Facility Space Controls
- HOH has purchased three air filter systems that we leave turned on during day time activity hours.
- Within both of our facilities, doors will remain open during activities to increase ventilation.
- Check In and Out tables are placed outside with gloves and hand sanitizer.
- Physical barriers and floor markers are placed throughout spaces to help guide and separate students while encouraging social distancing.
- We have designated doors to enter and exit the building to limit traffic in these areas.
- In addition to encouraging sick workers and students to stay at home, we are minimizing contact among employees and students by workers replacing face-to-face meetings with virtual communications and implementing telework if feasible.
- We are establishing alternating day shifts that reduce the total number of employees in a facility at a given time, allowing them to maintain distance from one another while maintaining a full onsite work week.
- HOH is discontinuing nonessential travel to locations with ongoing COVID-19 outbreaks.
Safe Work Practices
- HOH provides resources such as posters and email reminders to promote personal hygiene. We provide tissues, no-touch trash cans, hand soap, alcohol-based hand rubs, disinfectants, and disposable towels for workers to clean their work surfaces.
- We require regular hand washing or using of alcohol-based hand rubs after each activity transition.
- Handwashing signs are posted in restrooms and throughout both facilities.
General In-House Practices
Pandemic preparedness team (decision making): Katreece Stone (Executive Director) and Joy Ashe (Director of Operations)
Communication plan with HOH families: Via Email and Phone Call
External communication plan: Follow guidance issue from Alameda County Public Health Department, California Department of Public Health and CDC
Remote learning: Online classes vary by level and time via Zoom.
Strategies for social distancing
Drop off / Pick Up: Parents will conduct an at home assessment for a wellness check. Outdoor check in / out will require answering to a series of questions. Parents will only be allowed to enter facility in limited situations.
Athletic activities (Apparatus time, art time, free play):
Ratios of no more than 12 students will be strictly maintained. Children cannot interact with kids and coaches from other groups.
Outdoor play: Each group will play during their assigned outdoor play time only.
Lunch/Snack time: Each group will eat in their designated areas
Bathroom: Groups will be staggered so that a group no larger than 3 students are utilizing the restrooms at one time. Bathrooms are disinfected several times daily.
Procedures for students who are sick:
Sick students will not be accepted in the facilities.
Preventative actions for students and staff:
- Staying home when sick (no sick children allowed in premises)
- Covering sneezes and coughs
- We discourage touching of one’s face, placing fingers in mouth and rubbing eyes
- Washing hands often (before and after each transition)
- Daily cleaning and disinfecting of surfaces, doorknobs, light switches, sink, handles and countertops
- Child drop off / pick up in lobby after wellness questionnaire
- Home wellness check & wash / sanitize hands often
- Social distancing (6 feet apart)
- Food supplied by parents & distancing when eating
- Limiting toys & daily disinfecting
- Masks available for staff
- Hand washing and hand sanitizing practice every chance we have
- Small group sizes (6:1 ages 4 – 12) & (12:1 ages 13+)
- Family health check in daily with staff and parents (is everyone
practicing social distancing, any traveling in the past 6 months, anyone sick in social bubble, do you have any respiratory symptoms, diarrhea, body aches, runny nose, fever, dry cough, diarrhea? If so, please go home and get better)
Dear HOH Parents,
Head Over Heels will be running a Community Response Camp March 16th – March 27th for families that do not have any other care options during Bay Area school closures.
What does this mean & what will children do?
– Our Community Response Camp will run 8:30 AM – 5:30 PM – Campers must come with a healthy lunch and an AM & PM snack
– Campers will have some structured time on the equipment as well as ample free time to explore the gym and use the trampolines.
– Children will also participate in arts & crafts, reading, playing board games, or working on homework assignments given to them over the break (we advise parents pack any homework or assigned reading children can work on)
Who is able to attend & what is the cost?
– Children who are symptom-free and showing no signs of sickness are able to attend
– Currently serving children 4-12 years old
– The cost of camp will be $60/day (50% off our daily rate) How will you mitigate the spread of covis-19 at your facility?
– Increased hand washing protocol for coaches and campers
– Having multiple hand sanitizing stations
– Continuous disinfecting of mats and apparatus every other hour
– Disinfecting high traffic surface areas
– Reducing contact between coaches and campers (i.e no spotted skills, high-fives, etc.)
– All carpeted surfaces are receiving nightly vacuuming after laying down disinfecting carpet cleaner
– Utilizing both sides of the gym and limiting the number of children on the floor to 20 campers per side
– Capping camp enrollment at 40 children
– Children who are seem exhibiting any signs or symptoms of sickness will not be allowed to join camp
– Parents of children attending camp MUST INFORM US IF THEY, OR SOMEONE THEY HAVE BEEN IN CONTACT WITH, HAS BEEN CONFIRMED TO HAVE CONTRACTED COVID-19 IMMEDIATELY. This notice will go to our Executive Director, Katreece Stone at Katreece@hohathleticarts.com to protect your privacy.
In addition to these camps, we will be increasing our Open Gym times for those low-risk families interested in shorter periods of contact and providing an opportunity for children to play and release some energy. These 90 minute open gym sessions will be offered Monday – Friday at the following times (cleaning and sanitation will take place in between each session). These open gym sessions will also be given at a 50% discount for $6.00 per participant.
– 10:00 – 11:30 AM
– 12:00 – 1:30 PM
– 2:00 – 3:30 PM
We recognize that staying home with your children and social distancing are the best measures to help reduce the spread of covid-19 throughout the community to avoid overwhelming our healthcare system all at once. We encourage all those who have this option available to use it. We also acknowledge this is not a realistic option for many people in our community, especially those working on the front lines in this crisis such as healthcare professionals. It is this group of the population we are focusing on serving at this time. We trust that you will assess the risk to your family and only participate in these program options if they are right for you and your family.
You can enroll online or by calling the Front Desk at 510-655-1265.
Head Over Heels is a non-profit organization and working diligently and taking extra precautions to be able to offer this service. We are committed to maintaining a clean space for children to have fun and to instilling a sense of normalcy during times of uncertainty. We appreciate the responsible patronage of our facility.
Please call us if you have any questions or concerns.
Dear Head Over Heels Community,
In light of the recent outbreak of coronavirus, or COVID-19, we are reaching out to our community with information about how to protect yourself and others to prevent the spread of viruses (like the flu, cold, or COVID-19).
We are monitoring the recommendations of the Centers for Disease Control (CDC) and local health care agencies for guidance and updates daily. In the meantime, Head Over Heels classes are still in session and will continue normal business operations.
As the incidence of COVID-19 spreads throughout communities, parents are naturally concerned about keeping their children safe. Although it appears that children are at lower risk in general, we ask that our community take measures of precaution to ensure a healthy environment (details below).
Help Reduce Transmission of Germs at HOH
Do Not bring your child to class if:
• It is within 24 hours of your child having a fever, coughing, sneezing, vomiting, flu, cold or cold-like symptoms.
• Anyone in your household has a confirmed case of COVID-19.
If your child has had contact with a person who has tested positive for COVID-19, please inform our Executive Director, Katreece Stone – Katreece@HOHAthleticArts.com immediately for a confidential incident report. This confidential communication will allow us to take the appropriate measures to ensure the safety of our student body.
Caring for Self and Community at HOH:
• Wash your hands and your child’s hands often, for at least 20 seconds, with soap and warm water.
• Cover coughs and sneezes with tissue or the interior of the elbow. Throw any used tissues in the trash. Then wash your hands with soap and water.
• Use the hand sanitizers placed on the walls and on countertops throughout both HOH gyms.
• Wash hands after going to the bathroom or eating.
• Avoid touching your face, such as rubbing your eyes or nose, or putting fingers in your mouth. Teach your child this also.
• Avoid shaking hands with others. Rather, use a kind wave for greetings.
Proactive Steps We Are Taking:
• In addition to our daily janitorial cleaning, staff are regularly circulating throughout the gym during open hours, cleaning commonly touched surfaces with disinfecting wipes and sprays.
• These active cleaning procedures are in place for classes, camps, and birthday parties.
• Alcohol gel dispensers have been placed throughout the gym, on walls and countertops, for your use.
Here are additional informational resources:
• Cough and Sneeze Etiquette – Cover Your Mouth When You Cough Song or The Right Way to Cover Your Mouth
• The CDC has excellent resources on how best to talk to students about the importance of handwashing (https://www.cdc.gov/handwashing/index.html)
• CDC Frequently Asked Questions and Answers: Coronavirus Disease-2019 and Children (https://www.cdc.gov/coronavirus/2019-ncov/specific-groups/children-faq.html)
The safety and well-being of our students, families, and staff continue to be our highest priority. We thank you for taking proactive steps to keep sick students home. We understand that this situation can cause disruptions to normal routines; we are grateful for your understanding and partnership.
If any new information or recommendations require changes to our normal business operations, we will notify you via the usual channels as soon as possible: email, website and social media.
The HOH Board of Directors